Administrative Assistant I at California Collaborative for Educational Excellence - Sacramento
Job Information
Job Summary
Job Summary
Under administrative direction, the Administrative Assistant I for the CCEE performs a variety of coordination, technical and secretarial duties. ESSENTIAL DUTIES AND RESPONSIBILITIES: SCHEDULING/MEETING/TRAVEL SUPPORT: • Schedules and maintains the Director’s appointment calendars • Works with Director and other staff to prepare meeting agendas and takes, transcribes, and distributes meeting minutes and follow-up actions • Assists in the coordination of meetings, workshop, and other events, including organization of travel arrangements, logistics, facilities set-up, speakers, materials, event promotion, etc. • Provides on-site administrative support at meetings and events. PROJECT TRACKING: • Establishes and maintains detailed calendars and timelines of related activities, due dates, and schedules • Works with Director and other staff to organize and maintain control of files on matters in progress and follows up to ensure completion • Assists in designing prototypes of templates, processes, and project timelines for high priority projects • Supports in tracking program budgets and maintains records of project expenditures; identifies and reports discrepancies. COMMUNICATION SUPPORT: • Drafts and sends emails, letters, and other communications, to both internal and external recipients • Supports ongoing website maintenance with regular updates to content, based on input from various stakeholders. RESEARCH SUPPORT: • Conducts basic internet research • Compiles, reviews, and summarizes various types of reports, spreadsheets, and documents • Prepares, processes, and enters data • Researches, compiles, and proofs data including budgets, reports, and programs • Maintains a variety of files and records; maintains databases • Compiles and generates reports. CLERICAL/LOGISTIC SUPPORT: • Secures and manages supplies, equipment, and other items as required • Answers phones, types, files, operates copier, and provides clerica
Requirements / Qualifications
Requirements / Qualifications
EDUCATION/ TRAINING / EXPERIENCE: Any combination of education, experience, and/or training, which demonstrates ability to perform the duties as described, including experience and courses in secretarial training. Prior administrative experience, ideally supporting a department or program director, desired. AA or BA in Business Administration, Administrative Assistant, Executive Assistant, or related track desired. KNOWLEDGE OF: • Use and operations of a computer and standard business software, including Microsoft Office Suite (Excel, Word, and Powerpoint), and the advanced features of these programs such as styles, formulas, and graphics • Principles and practices of sound business communication • Correct English usage, including spelling, grammar, and punctuation • Procedures and approval processes applicable to timekeeping, budget, fiscal and purchasing, travel and training, contracts, maintenance of public records and other administrative processes. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: • Hearing and speaking to exchange information and make presentations • Dexterity of hands and fingers to operate a computer keyboard • Driving a vehicle to conduct work • Seeing to conduct inspection of data • Occasional lifting or carrying up to 25 lbs • Occasional climbing, balancing, pushing, pulling, stooping, kneeling, and crouching • Significant fine-finger dexterity • Generally, the job requires 70% sitting, 15% walking, and 15% standing
CERTIFICATES/CREDENTIALS/LICENSES: • Valid California driver’s license required
EDUCATION/ TRAINING / EXPERIENCE: Any combination of education, experience, and/or training, which demonstrates ability to perform the duties as described, including experience and courses in secretarial training. Prior administrative experience, ideally supporting a department or program director, desired. AA or BA in Business Administration, Administrative Assistant, Executive Assistant, or related track desired. KNOWLEDGE OF: • Use and operations of a computer and standard business software, including Microsoft Office Suite (Excel, Word, and Powerpoint), and the advanced features of these programs such as styles, formulas, and graphics • Principles and practices of sound business communication • Correct English usage, including spelling, grammar, and punctuation • Procedures and approval processes applicable to timekeeping, budget, fiscal and purchasing, travel and training, contracts, maintenance of public records and other administrative processes. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: • Hearing and speaking to exchange information and make presentations • Dexterity of hands and fingers to operate a computer keyboard • Driving a vehicle to conduct work • Seeing to conduct inspection of data • Occasional lifting or carrying up to 25 lbs • Occasional climbing, balancing, pushing, pulling, stooping, kneeling, and crouching • Significant fine-finger dexterity • Generally, the job requires 70% sitting, 15% walking, and 15% standing
CERTIFICATES/CREDENTIALS/LICENSES: • Valid California driver’s license required
Comments and Other Information
Comments and Other Information