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Executive Assistant at California Collaborative for Educational Excellence - Los Angeles

California Collaborative for Educational Excellence - Los Angeles Logo

Job Information

Date Posted: 5/26/2020 Application Deadline: Until Filled
Employment Type: Full Time Length of Work Year: 223 8-hour work days, non-exempt position
Salary: $34.41- $37.94 hourly rate, commensurate with experience Number Openings: (At time of posting) 1
Contact: Karla Estrada Email: kestrada@ccee-ca.org
Phone:

Job Summary

Job Summary

Under the direction of the Deputy Executive Director/Executive Director, the Executive Assistant provides administrative and program support for their direct reports and various projects. The Executive Assistant is responsible for providing scheduling, travel, project tracking, office management, and clerical support as well as serving as the point of contact for the agency and their executive-level supervisor.

Requirements / Qualifications

Requirements / Qualifications

EDUCATION/ TRAINING / EXPERIENCE: Any combination of education, training and/or experience which demonstrates ability to perform the duties as described, including progressively responsible experience and courses in secretarial training. AA or BA in Business Administration, Administrative Assistant, Executive Assistant, or related track desired. At least 7 years of progressive administrative experience with a preference for 3+ years of experience supporting an Executive, a department director, and/or a program director and project staff. KNOWLEDGE OF: • Use and operations of a computer and standard business software, including Microsoft Office Suite (Excel, Word, and Powerpoint), and the advanced features of these programs such as styles, formulas, and graphics • Principles and practices of sound business communication • Correct English usage, including spelling, grammar, and punctuation • Procedures and approval processes applicable to timekeeping, budget, fiscal and purchasing, travel and training, contracts, maintenance of public records and other administrative processes PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: • Hearing and speaking to exchange information and make presentations • Dexterity of hands and fingers to operate a computer keyboard • Driving a vehicle to conduct work • Seeing to conduct inspection of data • Occasional lifting or carrying up to 25 lbs • Occasional climbing, balancing, pushing, pulling, stooping, kneeling, and crouching • Significant fine-finger dexterity • Generally, the job requires 70% sitting, 15% walking, and 15% standing CERTIFICATES/CREDENTIALS/LICENSES: • Valid California driver’s license required

Please attach the following documents: • Letter of Introduction (must be specific to the Executive Assistant position) • Current resume



      EDUCATION/ TRAINING / EXPERIENCE: Any combination of education, training and/or experience which demonstrates ability to perform the duties as described, including progressively responsible experience and courses in secretarial training. AA or BA in Business Administration, Administrative Assistant, Executive Assistant, or related track desired. At least 7 years of progressive administrative experience with a preference for 3+ years of experience supporting an Executive, a department director, and/or a program director and project staff. KNOWLEDGE OF: • Use and operations of a computer and standard business software, including Microsoft Office Suite (Excel, Word, and Powerpoint), and the advanced features of these programs such as styles, formulas, and graphics • Principles and practices of sound business communication • Correct English usage, including spelling, grammar, and punctuation • Procedures and approval processes applicable to timekeeping, budget, fiscal and purchasing, travel and training, contracts, maintenance of public records and other administrative processes PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: • Hearing and speaking to exchange information and make presentations • Dexterity of hands and fingers to operate a computer keyboard • Driving a vehicle to conduct work • Seeing to conduct inspection of data • Occasional lifting or carrying up to 25 lbs • Occasional climbing, balancing, pushing, pulling, stooping, kneeling, and crouching • Significant fine-finger dexterity • Generally, the job requires 70% sitting, 15% walking, and 15% standing CERTIFICATES/CREDENTIALS/LICENSES: • Valid California driver’s license required

      Please attach the following documents: • Letter of Introduction (must be specific to the Executive Assistant position) • Current resume

          Comments and Other Information

          Review of applications will begin the week of June 1, 2020

          Comments and Other Information


          Review of applications will begin the week of June 1, 2020

           


          Application Deadline

          Until Filled

          Date Posted

          5/26/2020

          Contact

          Number of Openings

          1

          Salary

          $34.41- $37.94 hourly rate, commensurate with experience

          Length of Work Year

          223 8-hour work days, non-exempt position

          Employment Type

          Full Time