GRANT ELEMENTARY SCHOOL DISTRICT

JOB DESCRIPTION: CHIEF BUSINESS OFFICIAL

Board Adopted:  February 18, 2016

DEFINITION OF POSITION:

The Chief Business Official works for and reports to the Superintendent.  Under the professional direction of the Superintendent, to organize, manage, and direct the department of Business Services; to plan, organize, coordinate, and manage the finance, budgeting, auditing, and financial planning requirements of the District; Accounts Payable, Accounts Receivable, Finance, Payroll and Human Resources; to do other related functions as directed.

ESSENTIAL JOB FUNCTIONS:

• Serves as an advisor to the Superintendent and District personnel pertaining to the various aspects of budgeting, auditing, fiscal planning, and non-instructional operations. 
• Provides leadership and expertise in assessing, identifying, formulating, and implementing the District fiscal goals and the Local Control Accountability Plan.   
• Monitor and control purchasing practices within the District. 
• Provide support/management of Food Services and the Preschool Daycare program as necessary. 
• Monitor cash flow of District funds and process cash transfers as necessary. 
• Manage all risk management programs for the District, including property/liability, employee/retiree health benefit plan(s), Affordable Care Act (ACA) medical benefits; prepare cost reports for School Board and audit fiscal information received from third-party administrators. 
• Complete all year-end closing activities. 
• Revise budgets in accordance with approved changes. 
• Arrange for the annual external audit and assure that audit findings are addressed. 
• Conduct internal audits of accounts payable, payroll, accounts receivable, student body account and other Business Office functions. 
• Communicate (verbally and in writing) with schools, departments, vendors and others as necessary, responding to routine and technical questions and assisting with the resolution of procedural problems. 
• Coordinates public records requests/responses.
• Assist with the development of enrollment and ADA projections for the district.
• Serves as a resource/member of the districts bargaining team in the areas of finance and budgeting in collective bargaining with employee organizations.
• Serves as the Department of Justice Custodian of Records.
• Serves as the District’s representative to the Joint Powers Authority and attends meetings as required.
• Keep current with education laws and practices relating to finance and human resource laws.
• Assume responsibility of public financing, including TRANS, COPS and GO Bonds, including analysis, issuance and reporting.
• Attend meetings of the Board of Trustees and prepare appropriate reports as requested by the Superintendent.
• Prepare and ensure that proper reports are compiled and submitted on time as required to state and county officials in order to conduct the financial and attendance affairs of the district.
• Participate in community organizations and events to advance the school-community relations.
• Perform such other duties as assigned by the Superintendent.

KNOWLEDGE OF:

• County and State accounting procedures
• Payroll and vendor payments
• Double entry accounting theory and use of various programs for accounting purposes
• Methods and practices of financial record keeping
• General ledger and subsidiary ledger systems
• Business practices, procedures and terminology
• Operation of standard office machines
• Budgetary procedures and methods
• English usage, grammar, spelling, punctuation, sentence organization
• Classified and certificated personnel laws
  • Principles of accounting, computer skills (word processing, spreadsheet development and manipulation, school accounting systems)

EXPERIENCE AND EDUCATION:

• Three years of experience in business management, with at least two years supervisory experience, preferably in a school business environment.
• Bachelors degree from an accredited college or university with an emphasis in Business Management, or licensed as a Certified Public Accountant.  A comparable combination of training, education and experience may be substituted for required degrees.

PHYSICAL REQUIREMENTS:

The physical requirements indicated below are examples of the physical aspects that a person holding this position must perform in carrying out essential job functions.  Reasonable accommodation may be made to enable a person with a disability to perform the essential job duties.

Sitting or standing for long periods of time; lifting light objects; hearing and speaking to exchange information; seeing to read a variety of financial and statistical records and reports; dexterity of hands and fingers to operate a computer keyboard, standard office equipment including a 10-key adding machine.

Ability to lift, stoop, climb, push, pull, kneel, bend, reach, grasp, reach overhead, stand or walk for long periods of time, lift and/or carry 0-30 pounds to waist height, and perform physical tasks, with sufficient physical mobility and stamina to carry out assigned duties safely and effectively.  Bending, reaching to maintain files, sitting and operating a keyboard to enter date into a computer terminal for extended periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

• Moderate noise level
• Constant interruptions

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.