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School Office Assistant I Bilingual at Antioch Unified School District

Antioch Unified School District Logo

About the Employer

We are a unified school district serving more than 16,150 students in grades K -12. We have thirteen elementary schools, four middle schools, two comprehensive high schools, three specialized high schools, two alternative high schools and one K-8 school. We also offer a home schooling program, adult education courses and other unique programs to fit the needs of all students. Our school district employs approximately 1,100 certificated and nearly 900 classified employees. Antioch Unified School District is centrally located in the East Bay and provides ready access to scenic mountains, waterfronts, wine country, historical sites and the Pacific Ocean. Antioch is known as the “Gateway to the Delta” and is one of California’s oldest cities, with a diverse community of approximately 100,000. The Antioch Unified School District is a Merit System District. As such, final selection of our classified staff members will be made from candidates who have been placed on an eligibility list. Eligibility is determined via an evaluation and competitive screening/scoring of a candidate’s training and experience as demonstrated on the application and responses provided in the supplemental questions.

Job Information

Date Posted: 6/26/2019 Application Deadline: 7/17/2019 4:30 PM Pacific
Employment Type: Part Time Length of Work Year: 10 Mos. - 180 Days
Salary: (CSEA Range 121) Hourly - Min. $18.45- Max $23.62 (see full range below) Number Openings: (At time of posting) 2
Contact: Terri Canada Email: TerriCanada@antiochschools.net
Phone: 925-779-7500 43730
FINAL FILING DATE: Wednesday, July 17, 2019 by 4:30 p.m.
RECRUITMENT TYPE: Promotional / Open
Job Description / Essential Elements: Print   

CLASS TITLE:  SCHOOL OFFICE ASSISTANT I – BILINGUAL

                              (ENGLISH AND SPANISH)

BASIC FUNCTION:

Under general supervision, perform a variety of general clerical and record-keeping duties in support of school operations and activities; answer phones and greet and assist students, parents, staff and visitors.  Interpret written and oral communications for the school site using Spanish and English.  Perform the aspects of this job specification in Spanish and English where applicable.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

Perform a variety of office duties and site communication to assist the limited or non-English speaking students, parents, teachers and administration.

Perform a variety of general clerical duties in support of school operations and activities including typing, filing, duplicating and distributing materials; collect, review and process a variety of materials as required.

Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take, retrieve and relay messages as appropriate; schedule and arrange appointments, meetings and other events as directed; refer callers and visitors to other offices as appropriate. 

Interpret written and oral communication using Spanish and English on the telephone, at parent onference, meetings and as assigned.

Receive, greet and direct visitors; respond to inquiries and provide a variety of general information concerning school and office operations, activities, policies and procedures to personnel, students, parents and the public; issue student passes as assigned.

Type letters, lists, memoranda, forms, bulletins, purchase orders, flyers, permits, labels, notices, work orders or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments; prepare and process various forms and applications.

Communicate with students, parents, personnel and outside agencies to exchange information and resolve issues or concerns.

Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software; perform minor maintenance on equipment and arrange for repairs as needed; utilize a two-way radio as required.

Receive, sort and distribute incoming mail as assigned; prepare outgoing mail and packages for distribution.

Monitor inventory levels of office and school supplies; order, receive, distribute and maintain adequate inventory levels of supplies.

Administer basic first aid, assist with health screening activities and dispense medications to students in accordance with physician instructions as assigned to the position.

Process facility use requests as assigned; maintain school, facility use or other assigned calendars and schedules. 

Participate in a variety of other assigned activities such as coordinating field trips, performing attendance functions, processing student enrollment information, setting up automated messages, processing confiscated items, assigning student lockers and assisting with student discipline issues.

Train and provide work direction and guidance to student assistants as required.

Attend and participate in meetings as assigned. 

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Read, write, speak English and Spanish languages.

Correct English and Spanish usage, grammar, spelling, punctuation and vocabulary.

General terminology, processes and operations of a school office.

Modern office practices, procedures and equipment.

Operation of a computer and assigned software.

Record-keeping and report preparation techniques.

Data control procedures and data entry operations.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Methods of collecting and organizing data and information.

Telephone techniques and etiquette.

ABILITY TO:

Perform a variety of general clerical and record-keeping duties in support of school operations and activities.

Answer telephones and greet the public courteously.

Prepare and maintain a variety of records and reports.

Type or input data at 45 words per minute from clear copy.

Operate a variety of standard office equipment including a computer and assigned software.

Learn policies and objectives of assigned programs and activities.

Understand and follow oral and written directions.

Complete work with many interruptions.

Receive, sort and distribute mail.

Meet schedules and time lines.                            

Compile, verify and assemble data and information.

Communicate effectively both orally and in writing in English and Spanish.

Establish and maintain cooperative and effective working relationships with others.

Use assigned software at an introductory level.

Maintain consistent, punctual and regular attendance.

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  graduation from high school and one year general clerical experience preferably including frequent public contact.  Read, write and speak proficient in both English and Spanish languages.

WORKING CONDITIONS:

ENVIRONMENT:

Office environment.

Constant interruptions.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information in person and on the telephone.

Sitting or standing for extended periods of time.

Seeing to read a variety of materials.

Bending at the waist, kneeling or crouching to file materials.

Reaching overhead, above the shoulders and horizontally.

Requirements / Qualifications

Requirements / Qualifications

Recruitment Type: Promotional & Open * The promotional group as well as the general public may apply. The promotional side of the eligibility list shall take precedence when certifying eligibles. Unit: CSEA Current Vacancies/Hours: Two - 3.5 Hours Per Day Current Work Year: 10 Months / 180 Days - Student Days Only Salary: Step A Step B Step C Step D Step E Step F (CSEA Range 121) $18.45 $19.39 $20.37 $21.40 $22.48 $23.62 DEADLINE TO APPLY: Wednesday, July 17, 2019 by 4:30 p.m. Must Submit Completed Application, Resume and Supplemental Questions by the deadline. Please apply here on Edjoin or visit the AUSD Classified Human Resources Office at 510 G Street, Antioch, CA 94509. You may also download an application and information at www.Antiochschools.net. INCOMPLETE APPLICATIONS PACKETS, including any blank fields WILL NOT BE ACCEPTED. Any requests for reasonable accommodations must be submitted along with your application packet. BASIC FUNCTION: Under general supervision, perform a variety of general clerical and record-keeping duties in support of school operations and activities; answer phones and greet and assist students, parents, staff and visitors. Interpret written and oral communications for the school site using Spanish and English. Perform the aspects of this job specification in Spanish and English where applicable.

KNOWLEDGE OF: Read, write, speak English and Spanish languages, correct English and Spanish usage, grammar, spelling, punctuation and vocabulary, general terminology, processes and operations of a school office, modern office practices, procedures and equipment, operation of a computer and assigned software, record-keeping and report preparation techniques, data control procedures and data entry operations, oral and written communication skills, interpersonal skills using tact, patience and courtesy. Methods of collecting and organizing data and information, telephone techniques and etiquette. (Refer to job description for full details). Required Education and Experience: Any combination equivalent to: graduation from high school and one year of general clerical experience preferably including frequent public contact. Read, write and speak proficient in both English and Spanish languages. Examinations - Written and Oral: The selection process will consist of a competitive application, resume and supplemental screening for completeness and qualifications. A written exam (weighted 60%) and an oral interview exam (weighted 40%) will be conducted. The written exam is expected to be held on Monday, August 5, 2019. A passing score must be achieved on each portion of the exams. Exam Dates - To Be Determined. If your application is accepted to move forward with the examination process, you will be notified via U. S. mail of the date, time and location.



      Recruitment Type: Promotional & Open * The promotional group as well as the general public may apply. The promotional side of the eligibility list shall take precedence when certifying eligibles. Unit: CSEA Current Vacancies/Hours: Two - 3.5 Hours Per Day Current Work Year: 10 Months / 180 Days - Student Days Only Salary: Step A Step B Step C Step D Step E Step F (CSEA Range 121) $18.45 $19.39 $20.37 $21.40 $22.48 $23.62 DEADLINE TO APPLY: Wednesday, July 17, 2019 by 4:30 p.m. Must Submit Completed Application, Resume and Supplemental Questions by the deadline. Please apply here on Edjoin or visit the AUSD Classified Human Resources Office at 510 G Street, Antioch, CA 94509. You may also download an application and information at www.Antiochschools.net. INCOMPLETE APPLICATIONS PACKETS, including any blank fields WILL NOT BE ACCEPTED. Any requests for reasonable accommodations must be submitted along with your application packet. BASIC FUNCTION: Under general supervision, perform a variety of general clerical and record-keeping duties in support of school operations and activities; answer phones and greet and assist students, parents, staff and visitors. Interpret written and oral communications for the school site using Spanish and English. Perform the aspects of this job specification in Spanish and English where applicable.

      KNOWLEDGE OF: Read, write, speak English and Spanish languages, correct English and Spanish usage, grammar, spelling, punctuation and vocabulary, general terminology, processes and operations of a school office, modern office practices, procedures and equipment, operation of a computer and assigned software, record-keeping and report preparation techniques, data control procedures and data entry operations, oral and written communication skills, interpersonal skills using tact, patience and courtesy. Methods of collecting and organizing data and information, telephone techniques and etiquette. (Refer to job description for full details). Required Education and Experience: Any combination equivalent to: graduation from high school and one year of general clerical experience preferably including frequent public contact. Read, write and speak proficient in both English and Spanish languages. Examinations - Written and Oral: The selection process will consist of a competitive application, resume and supplemental screening for completeness and qualifications. A written exam (weighted 60%) and an oral interview exam (weighted 40%) will be conducted. The written exam is expected to be held on Monday, August 5, 2019. A passing score must be achieved on each portion of the exams. Exam Dates - To Be Determined. If your application is accepted to move forward with the examination process, you will be notified via U. S. mail of the date, time and location.

          Comments and Other Information

          The Antioch Unified School District (AUSD) is committed to ensuring equal, fair, and meaningful access to employment and education services. AUSD prohibits discrimination, intimidation, harassment, and bullying in any employment practice, education program, or educational activity on the basis of actual or perceived age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, immigration status, marital, family or parental status, medical condition, national origin, political affiliation, pregnancy and related conditions, race, religion, retaliation, sex (including sexual harassment), sexual orientation, Vietnam Era Veterans’ status, or association with a person or group with one or more of these actual or perceived characteristics or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment. Inquiries regarding nondiscrimination and civil rights should be directed to the District's Title IX Coordinator: Christine Ibarra, Associate Superintendent, Educational Services, 510 G Street, Antioch, CA 94509, 925-779-7500 or by email at christineibarra@antiochschools.net. A Merit System – Equal Opportunity Employer Posted Date: 6/27/19

          Comments and Other Information


          The Antioch Unified School District (AUSD) is committed to ensuring equal, fair, and meaningful access to employment and education services. AUSD prohibits discrimination, intimidation, harassment, and bullying in any employment practice, education program, or educational activity on the basis of actual or perceived age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, immigration status, marital, family or parental status, medical condition, national origin, political affiliation, pregnancy and related conditions, race, religion, retaliation, sex (including sexual harassment), sexual orientation, Vietnam Era Veterans’ status, or association with a person or group with one or more of these actual or perceived characteristics or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination will apply to both education services and employment. Inquiries regarding nondiscrimination and civil rights should be directed to the District's Title IX Coordinator: Christine Ibarra, Associate Superintendent, Educational Services, 510 G Street, Antioch, CA 94509, 925-779-7500 or by email at christineibarra@antiochschools.net. A Merit System – Equal Opportunity Employer Posted Date: 6/27/19

           


          Application Deadline

          7/17/2019 4:30 PM Pacific

          Date Posted

          6/26/2019

          Contact

          Terri Canada
          925-779-7500 43730

          Number of Openings

          2

          Salary

          (CSEA Range 121) Hourly - Min. $18.45- Max $23.62 (see full range below)

          Length of Work Year

          10 Mos. - 180 Days

          Employment Type

          Part Time

          FINAL FILING DATE:

          Wednesday, July 17, 2019 by 4:30 p.m.

          RECRUITMENT TYPE:

          Promotional / Open