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Director of Facilities, Maintenance and Operations

Ventura County Community College District

Salary: $99,630.96 - $133,509.97 Annually

Job Type: Classified Management

Job Number: 2019-01167

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 4/11/2019 11:59 PM Pacific

Description

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a 12-month, 100% position located at the Ventura College in Ventura, CA.

Under the direction of the Vice President of Business Services, plan, direct, organize, manage and oversee the activities of building and grounds maintenance and construction at an assigned campus, including new facility construction, remodeling, custodial, warehouse and groundskeeping operations. Develop short- and long-range plans, assist in the development of and act as project manager for construction projects. Manage and/or administer related contracts, utilities services, energy plans, and health and safety projects, including hazardous materials control.

Representative Duties

Plan, direct, organize, manage, and oversee the facility construction, remodeling, building and grounds maintenance and operations activities at the college. E

Manage the overall college maintenance and operations programs including custodial, grounds, maintenance, and warehouse functions; work to assure economical, productive, and efficient use of personnel, equipment and supplies; consult with campus management and coordinate activities in matters pertaining to assigned functions; conduct staff meetings. E

Plan and organize maintenance and operations functions: develop and implement long-range plans and master schedules for assigned activities: establish work standards, policies, and procedures for maintenance, grounds, custodial and warehouse activities. E

Select, orient, train, supervise, counsel and evaluate the performance of assigned staff to assure efficient and effective performance of employees and division; establish performance standards, policies, and procedures. E

Collaborate with architects and administrators on the design, construction, or alteration of buildings and landscaped areas; review project plans and recommend changes to plans and specifications to ensure campus needs and requirements are being met; assist contractors in interpreting plans by providing campus expertise; maintain construction records and prepare reports. E

Attend regular construction meetings, address campus-specific questions, advise project team of campus requirements, review and negotiate contractor-initiated changes in project scope as required; approve application for payment; review and approve construction project schedule of values and timelines; prepare construction project change orders for board approval. E

Prepare and administer budgets for assigned functions; prepare recommendations and justifications regarding budget requests; authorize expenditures according to district policies and applicable regulations. Estimate utility costs and capital outlay for construction projects on assigned campus; monitor expenditures during the year to assure operation within budgeted levels. E

Assist Purchasing Department in preparing and advertising requests for bids for construction projects; support the review of bids; ensure that contracts and all other documents are completed prior to initiation of project, monitor and review contract progress and assure timely completion of project. E

Monitor construction project schedules and progress by on-site visits, determine compliance with schedules and coordinate any shut-downs and/or closures, if necessary, with campus schedules. Provide project overviews and status updates to VP of Business Services. E

Work closely with District Business Services and Capital Planning in all aspects of facility planning, pre-construction activities, bidding, construction management, and project close-out activities. E

Assist with the preparation and administration of the Five-Year Construction Master Plan, Initial Project Proposals (IPPs), and Final Project Proposals (FPPs), annual Space Inventory, and the college Facilities Master Plan. E

Represent the college in DSA (Division of State Architects) and project inspector communications; advocate with the DSA for college construction projects. E

Review legal documents related to construction and facility litigation claims; assist legal teams with fact finding process. E

Plan, coordinate and implement the college's general, preventative and scheduled facilities maintenance programs; conduct ongoing review and evaluation of physical plant maintenance and operations; direct replacement of electrical, mechanical, and structural systems and equipment when needed, recommend and implement special programs as needed to maintain facilities in optimum conditions within fiscal constraints. E

Provide leadership for college compliance with OSHA and to establish a safe campus environment in relation to the physical facilities; develop safety procedures and rules; inspect campus for maintenance and safety hazards; assure that college facilities are inspected regularly to ensure compliance with building and fire codes, cleanliness, and energy use standards; implement recommended safety improvement requests. Provide for effective orientation and continuing training of facilities, maintenance, and operations staff to minimize accidents and injuries. E

Direct and coordinate the removal and disposal of hazardous materials in accordance with federal, state and local laws, codes and regulations; assure proper documentation as required by law and district policies. E

Participate as member or chairperson of district and campus committees and task forces as assigned; direct committee and sub-committee activities on campus relating to facilities, maintenance, and operations functions; participate as member of management team for an assigned campus. Assure division's compliance to district policies and collective bargaining agreements as they relate to assigned functions. E

Prepare and submit written plans, recommendations and proposals regarding assigned functions; make oral presentations to administrators and others as requested. E

E = essential duties

Minimum Qualifications

Any combination equivalent to a Bachelor's Degree in planning, engineering, public administration, business management, facilities or construction management, architecture or closely related field, plus five years of increasingly responsible experience overseeing engineering design and/or construction management, or facility maintenance and planning activities in a large public or private agency, including at least three years of direct supervisory experience. Specific experience in the construction process from initial concept to final certificate is required. Service as a general contractor on public or private construction projects in California may substitute for education.

Supplemental Information

EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by April 11, 2019.

The examination process will consist of any of the following components:

A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)

B) Technical Interview = 100% weighting on final score

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. The nine (9) candidates with the highest passing scores on the T&E will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:

Date Range: Monday, April 29, 2019 to Friday, May 3, 2019

Location: Ventura County Community College District

761 E. Daily Drive, Suite 200

Camarillo, CA 93010

The above date is subject to change. Candidates will be notified of any scheduling changes via email.

SUBMISSION OF APPLICATION:

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired.

When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.

All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ELIGIBILITY LIST:

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:

All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.

ACCOMMODATIONS:

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

FOREIGN DEGREES:

If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

To apply, please visit https://apptrkr.com/1420096

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