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Attendance Clerk at Scholarship Prep - Santa Ana

Scholarship Prep - Santa Ana Logo

About the Employer

Welcome to Scholarship Prep - Santa Ana! As a free, public school, Scholarship Prep's Santa Ana campus prioritizes enrollment for Orange County Foster and Homeless Youth in order to provide them with a high quality TK-8 education and continuum of support. All students are welcomed and supported via a rigorous academic curriculum, a comprehensive support system, and a diverse educational experience incorporating project-based learning, athletics, and the arts.

Job Information

Date Posted: 3/2/2019 Application Deadline: Until Filled
Employment Type: Full Time Length of Work Year: 2019-20 School Year
Salary: $31,950 - $38,835 (based on experience) plus benefits Number Openings: (At time of posting) 1
Contact: Jason Watts Email: jwatts@scholarshipschools.org
Job Description / Essential Elements: Print   


Scholarship Prep is seeking dynamic, engaging, and passionate difference-makers both in and out of the classroom for our student “Scholars” in Santa Ana.

Our staff must be committed towards ensuring the school is a place where students, staff, and the community want to be in order to work collectively towards our mission and vision. 

Position Overview

The Attendance Clerk will assist with the compliance of attendance recordkeeping and enforcement of school related attendance policies through his/her work with members of the administrative team to ensure the success of the school.

About Scholarship Prep

Scholarship Prep provides free, public charter schools aimed at establishing a sustainable education program where scholarship is the standard, diversity is treasured, and parents are partners in student achievement. 

Utilizing a university-inspired, college scholarship concept, our students will understand that by achieving academic, athletic, and/or arts excellence, a broader array of possibilities and options exist for future endeavors in higher education.  

Ultimately, our goal is that EVERY student will one day have the opportunity to attend college and perhaps receive a college scholarship, earn a degree, and give back to their community.

Our founders, former California Senator Gloria Romero and charter school developer Jason Watts, saw an opportunity to make a positive impact on the lives of students and families in underserved communities by laying the foundation for students to succeed in college and career. 

Their goal was to create not only a fun and engaging atmosphere for students and staff, but also a collegiate-inspired environment that will motivate students to attend school and excel. Each classroom will not be identified by number.  Rather, students will be in UCLA, Harvard, Stanford, etc, further establishing a "college feel".  

Scholarship Prep provides an enthusiastic and supportive environment for our staff, including dynamic leadership and professional development embedded within our work calendar.

Scholarship Prep’s instructional program is based on the tenets of academic rigor, student engagement, innovation, and creativity.  As a Project-Based Learning (PBL) modeled school, Scholarship Prep teachers mixes learning technologies and interactions resulting in a socially supportive, constructive learning experience. We utilize digital content and instructional technology to create a unique classroom environment, which allows students to grow as independent learners.

Position Details

As part of their duties and responsibilities, the Scholarship Prep Attendance Clerk will:

  • Be part of a dynamic and inspirational team of educational leaders
  • Model the values of Scholarship Prep
  • Build positive and trusting relationships with students, families, and community members
  • Communicate and collaborate professionally with teammates, parents, and the school community
  • Assist with greeting parents and visitors to the school
  • Ensure that daily attendance is recorded accurately school-wide and follow-up with appropriate staff to ensure that attendance is taken accurately daily
  • Ensure that monthly attendance is reconciled by teachers
  • Provide a daily attendance report to the Principal
  • Oversee the local and state reporting of attendance (P1, P2, and CALPADS)
  • Manage state and local attendance policies, including SARB, SART, etc.
  • Perform clerical duties, including data entry, mail correspondence, and answering phones
  • Assist school leadership with home visits regarding scholar truancy issues as appropriate
  • Contact parents regarding absences or student illness and logging all parent communication information in Student Information software
  • Independently, or in accordance with administrative instructions, develop school communications in English and Spanish based on a thorough knowledge of school policies, regulations, and operational procedures
  • Translate parent meetings and school events as needed
  • Prepare and maintain a variety of student, personnel, and school records
  • Maintain and operate a variety of office equipment, such as the copy machine, printers, fax machine, and scanners with speed and accuracy
  • Enter attendance in Student Information System (SIS) as appropriate
  • Assist in the coordination of special events as requested
  • Field calls for the administrative team


  • Must have high school diploma or its equivalent
  • A minimum of an Associate’s Degree or two years of college preferred
  • Experience with Aeries/Eagle Software SIS preferred
  • A minimum of one year experience in a similar position required
  • Demonstrated proficiency with letter and report writing, accurate mathematical calculations, word processing, record keeping, and data collection systems
  • Exemplary communication skills in English and Spanish, including impeccable grammar and fluency: this position
  • Ability to quickly and accurately perform clerical duties such as data entry, filing, maintaining systems, proofreading, and operating office equipment


Salary range: $31950 - $38835

We offer a competitive benefits package, including opportunities for schoolwide achievement bonuses.


Requirements / Qualifications

Requirements / Qualifications

  • Letter of Introduction
  • Letter(s) of Recommendation (Three required pertaining to job description)
  • Resume

    • Letter of Introduction
    • Letter(s) of Recommendation (Three required pertaining to job description)
    • Resume


      Application Deadline

      Until Filled

      Date Posted



      Number of Openings



      $31,950 - $38,835 (based on experience) plus benefits

      Length of Work Year

      2019-20 School Year

      Employment Type

      Full Time