Hemet Unified School District
Secretary II
  
HEMET UNIFIED SCHOOL DISTRICT
1791 W. Acacia Ave. Hemet, CA 92545-3637 - (951) 765-5100

SECRETARY II

JOB SUMMARY
Positions in this class generally work for an administrator in a setting where a secretary is expected to perform a wide variety of typing and general clerical duties with only general supervision. Assignments may be to an assistant principal at a large elementary school, middle or high school, or for a District administrator where a secretary must relate a broad knowledge of the functions of the organizational unit, perform essential job duties and other related work as required.

ESSENTIAL FUNCTIONS
~ May take and transcribe dictation or type letters, reports, bulletins and memoranda,
~ May act as a receptionist, greet students, staff, or other callers and either furnish the desired information or refer caller to proper authority or arrange an appointment;
~ Compose letters independently on routine matters;
~ Type letters, reports, memoranda, announcements, and other materials from straight copy or rough draft;
~ Open and screen incoming mail for supervisors;
~ May attend group meetings, transcribing and editing minutes of the meetings;
~ May assist with the preparation of materials and agendas for meetings and maintain appointment calendars;
~ Attend to a variety of administrative details for supervisor requiring independent judgment;
~ Operate a computer terminal or word processor and peripheral equipment involving input and retrieval of data;
~ Summarize and compile information necessary for preparation of reports;
~ Proof read documents and reports;
~ May establish and maintain complex office and student files, some containing confidential or sensitive matter;
~ May provide substitute coverage, keep records of staff absences and maintain records;
~ May act as interpreter and perform translation services;
~ May supervise and oversee work of other clerical workers.

EMPLOYMENT STANDARDS

KNOWLEDGE OF
~ Modern office methods and practices including filing systems, letter and report writing, and standard office equipment operation;
~ Receptionist and telephone techniques;
~ Correct English usage, spelling, grammar and punctuation;
~ Policies, rules, organization and functions of the unit to which assigned.

ABILITY TO
~ Perform clerical and secretarial work of above average difficulty with accuracy and speed;
~ Learn and interpret specific rules, laws, and policies and apply them with good judgment in a variety of procedural situations;
~ Write routine reports and correspondence
~ Establish and maintain indexes and files;
~ Type or keyboard at a net corrected speed of 50 words per minute;
~ Operate a computer, run database programs;
~ Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;
~ Understand and carry out oral and written directions;
~ Establish and maintain effective working relationships with those contacted in the course of work;
~ Demonstrate good judgment and good problem solving skills;
~ Orient/ train/supervise others;
~ Work autonomously;
~ Organize tasks, set priorities and meet deadlines;
~ Perform simple & complex tasks;
~ Manage multiple tasks;
~ Respond appropriately to direction & changes in the work setting.

EDUCATION
High school diploma or general education degree (GED) and possession of the knowledge and abilities listed above.

EXPERIENCE
~ Two (2) years of experience performing responsible clerical and/or stenographic duties; OR
~ One (1) year of experience at or equivalent to the level of Secretary I in the Hemet Unified School District.

SPECIAL REQUIREMENTS
Some positions in this class may require individuals who can read, write and speak a secondary language.

REQUIRED LICENSES AND/OR CERTIFICATES
~ If driving a vehicle is required in the course of work, operator must possess a valid and appropriate California Driver's License;
~ Qualify for insurability with the District's insurance carrier.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out the essential functions listed above.

Physical Demands:
Sitting (up to continuously); stand, walk, bend, stoop, look up/down (occasionally); push, pull, twist, squat, climb stairs (infrequently); repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files & phone (continuously); lift/carry office supplies up to 10 pounds (occasionally), to 30 pounds (infrequently); use seeing, hearing and speaking.
Working Conditions:
School office and grounds. Exposure to: inside/outside temperature swings, use of office equipment & supplies, proximity to alarms.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EMPLOYMENT STATUS
Bargaining Unit Position
March 2003

Classified Bargaining Unit positions in the Hemet Unified School District are subject to an agency fee arrangement. All applicants are subject to a fingerprint clearance (at applicant’s expense) through the Department of Justice and Federal Bureau of Investigation (DOJ/FBI). Authorization for employment will not be granted until the fingerprint clearance from DOJ/FBI has been accepted. This process takes approximately two (2) to five (5) working days.
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