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Administrative Assistant -San Marcos & Vista, CA - Clerical /Secretarial Staff / Office Tech.

9/9/2014
Diana Castillo
diana.castillo@learningmatters.org
760-295-5664
Not Specified
Year round
Part Time
10/12/2014 11:55 PM Pacific
$10.00/hour
9/9/2014
10/12/2014 11:55 PM Pacific
Part Time
Year round
$10.00/hour
Not Specified
Name: Diana Castillo Email: diana.castillo@learningmatters.org Phone: 760-295-5664
Job Description / Essential Elements: Print   

General Summary: 

Administrative Assistant
Responsible for the assistance in clerical and administrative support for the learning center, and assisting in student recruitment:
Essential Functions:
? Responsible for the assistance in registrar duties including, but not limited to obtaining student immunization records, previous school history transcripts, IEP records, LEP records and free or reduced lunch documentation when applicable.
? Responsible for the assistance in the creation of student folders and the maintenance of said folders in compliance with the policies set forth by Taylion High Desert Academy.
? Answers phones, files paperwork, and assists in the overall appearance of the center.
? Assists in the completion of all paperwork and other documentation as required by
Taylion High Desert Academy by the required deadline;
? Attends mandatory staff meetings, as well as any other mandatory meetings that may be called for trainings, meetings, staff development and compliance meetings,
Provide support to parents/guardians and students regarding the policies and procedures of THDA;
? Respond to emails and phone calls within a 24-hr. reply time during the work week; Assists with other functions and duties as assigned.
? Assist in the recruitment of students interested in enrollment with the school.
Minimum Qualifications:
? Excellent oral and written communication skills.
? Strong organizational skills.
? Attention to detail.
? Working knowledge of office equipment, especially the computer.
? Ability to work independently.
? Ability to coordinate multiple tasks simultaneously.
? Ability to maintain confidentiality.
? High School Diploma or its equivalent
Preferred Qualifications:
? Competency in Microsoft Office Products
? College Degree (preferred, but not required)
? Bilingual in Spanish and English
Qualification Requirements:
To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions and Physical Demands:
The employee occasionally works in outside weather conditions. Employee must be able to hear and speak to exchange information, see to perform assigned duties, sit or stand for extended periods of time, possess dexterity of hands and fingers to operate a computer and other office equipment, kneel, bend at waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files, and lift or move objects weighing up to 50 pounds.
Computer Technology:
To perform this job successfully, the employee should have above average knowledge of word processing and spreadsheet software and email, database, and Internet experience.
Knowledge, Skills, and Abilities:
The employee should exhibit the following: the ability to communicate effectively, both verbally and in writing, in a professional and courteous manner; strong organizational skills with attention for detail; the ability to work as a team player; the ability to work independently and efficiently, exercising reasonable judgment with minimal supervision.

Requirements for Applying

Please include a cover letter explaining why you would be a good fit for this position based on your skills and experience. For more information see us on the web at www.taylionsandiego.com

Requirements for Applying

Please include a cover letter explaining why you would be a good fit for this position based on your skills and experience. For more information see us on the web at www.taylionsandiego.com

Job Description / Essential Elements:

General Summary: 

Administrative Assistant
Responsible for the assistance in clerical and administrative support for the learning center, and assisting in student recruitment:
Essential Functions:
? Responsible for the assistance in registrar duties including, but not limited to obtaining student immunization records, previous school history transcripts, IEP records, LEP records and free or reduced lunch documentation when applicable.
? Responsible for the assistance in the creation of student folders and the maintenance of said folders in compliance with the policies set forth by Taylion High Desert Academy.
? Answers phones, files paperwork, and assists in the overall appearance of the center.
? Assists in the completion of all paperwork and other documentation as required by
Taylion High Desert Academy by the required deadline;
? Attends mandatory staff meetings, as well as any other mandatory meetings that may be called for trainings, meetings, staff development and compliance meetings,
Provide support to parents/guardians and students regarding the policies and procedures of THDA;
? Respond to emails and phone calls within a 24-hr. reply time during the work week; Assists with other functions and duties as assigned.
? Assist in the recruitment of students interested in enrollment with the school.
Minimum Qualifications:
? Excellent oral and written communication skills.
? Strong organizational skills.
? Attention to detail.
? Working knowledge of office equipment, especially the computer.
? Ability to work independently.
? Ability to coordinate multiple tasks simultaneously.
? Ability to maintain confidentiality.
? High School Diploma or its equivalent
Preferred Qualifications:
? Competency in Microsoft Office Products
? College Degree (preferred, but not required)
? Bilingual in Spanish and English
Qualification Requirements:
To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions and Physical Demands:
The employee occasionally works in outside weather conditions. Employee must be able to hear and speak to exchange information, see to perform assigned duties, sit or stand for extended periods of time, possess dexterity of hands and fingers to operate a computer and other office equipment, kneel, bend at waist, and reach overhead, above the shoulders and horizontally, to retrieve and store files, and lift or move objects weighing up to 50 pounds.
Computer Technology:
To perform this job successfully, the employee should have above average knowledge of word processing and spreadsheet software and email, database, and Internet experience.
Knowledge, Skills, and Abilities:
The employee should exhibit the following: the ability to communicate effectively, both verbally and in writing, in a professional and courteous manner; strong organizational skills with attention for detail; the ability to work as a team player; the ability to work independently and efficiently, exercising reasonable judgment with minimal supervision.

RESPONSIBILITIES AND DUTIES: The Administrative Assistant responsibilities and duties are primarily to be the front line of the learning center, coordinate enrollments and admissions of new students, manage the office and perform other duties as assigned by Supervisor. Front line: Reflect a welcoming and positive image of the school to all callers, parent and visitors. Answer all telephone inquiries-know enough about the school policies and procedures to respond to all inquiries with basic information on the phone. Greet visitors appropriately in all affairs of the school community Oversee students for general security during onsite classes & tutoring, including sign in and out, lunch & snack breaks, as required by EdCode. Provide “back-up” supervision of students to teachers during breaks and snack time. Enrollment: Work directly with inquires on the enrollment process. Data entry of all enrollments and maintain student information system data. Request and track of all student records Keep track of all inquiries according to date and maintain follow-up system (leads) Office Management: Open, date stamp and distribute the mail each day. All shipping of school mailing, (including intervention notices, Special Ed, invoices, etc.) Copy and keep a supply of all marketing items, including brochures, calendars, newsletters, and enrollment applications, and employee forms, (vacation request, reimbursement forms). Staff support, assisting teachers with completions of their job responsibilities, eg., IT issues, family calls, faxing, copying, mailings. Are not expected to make phone calls for students, unless necessary. Complete training crisis procedures along with teachers. Securing general school supplies for events and daily use. Type and send notices to parents on request of staff with approval of Site Coordinator. Assist Site Coordinator in planning and executing all activities of the campus. Responsible for curriculum inventory.

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Taylion San Diego Academy



Application Deadline: 10/12/2014 11:55 PM Pacific

RESPONSIBILITIES AND DUTIES: The Administrative Assistant responsibilities and duties are primarily to be the front line of the learning center, coordinate enrollments and admissions of new students, manage the office and perform other duties as assigned by Supervisor. Front line: Reflect a welcoming and positive image of the school to all callers, parent and visitors. Answer all telephone inquiries-know enough about the school policies and procedures to respond to all inquiries with basic information on the phone. Greet visitors appropriately in all affairs of the school community Oversee students for general security during onsite classes & tutoring, including sign in and out, lunch & snack breaks, as required by EdCode. Provide “back-up” supervision of students to teachers during breaks and snack time. Enrollment: Work directly with inquires on the enrollment process. Data entry of all enrollments and maintain student information system data. Request and track of all student records Keep track of all inquiries according to date and maintain follow-up system (leads) Office Management: Open, date stamp and distribute the mail each day. All shipping of school mailing, (including intervention notices, Special Ed, invoices, etc.) Copy and keep a supply of all marketing items, including brochures, calendars, newsletters, and enrollment applications, and employee forms, (vacation request, reimbursement forms). Staff support, assisting teachers with completions of their job responsibilities, eg., IT issues, family calls, faxing, copying, mailings. Are not expected to make phone calls for students, unless necessary. Complete training crisis procedures along with teachers. Securing general school supplies for events and daily use. Type and send notices to parents on request of staff with approval of Site Coordinator. Assist Site Coordinator in planning and executing all activities of the campus. Responsible for curriculum inventory.

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